Examinations are time-limited assessments, organised and invigilated by Academic Registry. Examinations take place at the end of each teaching cycle, i.e. each semester, however, the process of preparation of this takes place throughout the year.
Step 1: As Module Leader you must make the format of the assessment clear in your Module Descriptor and indicate whether an examination is required.
Step 2: In advance or at the beginning of the academic session you will be contacted by your Faculty Registry Team who will request a draft examination paper and will notify you of the deadline.
Step 3: Prior to the submission deadline you must produce your exam paper, or as Module Leader, collect and collate all questions and ensure that the paper has been internally moderated.*
Step 4: Once submitted, your paper will be moderated by the external examiner and you will receive copies of the external examiner’s comments for your response. You will be required to inform your Faculty Registry Team once your paper is complete.
Step 5: The Registry Team will duplicate and submit your paper to Academic Registry for distribution. You must ensure that you are aware of the exam date and location and be present for the first 20 minutes of the exam to answer student queries and again at the end of the examination to collect your papers from Academic Registry for marking.
*This process is in transition between paper based and online using the “SharePoint” system. You may well be using SharePoint where this process is simplified using a workflow which prompts staff, via e-mail, to undertake their role in developing the exam papers.
It is the responsibility of the Module Leader to ensure that all assessment, including assessed coursework, is clearly outlined in the Module Descriptor. Assessed coursework normally falls into one of four categories:
- Assignments with hand in date;
- work, which is set during a scheduled class and collected (in class) normally within two weeks;
- in-class tests;
- laboratory sign-off, where class time is scheduled for laboratory/practical work to be demonstrated and signed off.
Assessment should be, wherever practicable, online with feedback online. This means that full advantage can be taken of Aula, Turnitin and the Gradebook. Marks for all assessment should be published, under provisional cover, on Aula as soon as possible after grading. The student can then check their grades ahead of the examination board and the uploading of the grades from Aula to Universe can be done most effectively. Examination grades should not be published before the end of the examination period, but ought to be available as soon as practicable afterwards.